Professional Business Letter Format Example

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Below is an example of how a business letter is laid out and structured. It can either be a recommendation letter complaint letter or an invitation letter.

The united states based convention for formatting a date places the month before the day.

Professional business letter format example. Feel free to copy and paste the text into your own email word or google document and be sure to customize and it proofread it thoroughly. If you are sending a copy of the letter to another person you should include this on the letter. However if your letter is completed over a number of days use the date it was finished in the date line.

There are three basic styles of business letters. This is noted by typing cc below the enclosures line which stands for courtesy copy along with the persons name and title cc used to indicate carbon copy when letters were typed on carbon copy paper. As you can see from the examples in the links below a business letter has a very defined format.

A business letter includes contact information a salutation the body of the letter a complimentary close and a signature. Most content is left justified in this style just as in the block format letter. When business letters are written for official reasons they can be considered as formal business letters.

Since all business letters are not formal a formal business letter is written for a formal purpose only. Business letters are used for professional correspondence between individuals as well. Templates examples writing guide 1.

Skip one line between each section. A business letter is a formal document often sent from one company to another or from a company to its clients employees and stakeholders for example. In this style all text is left justified.

A business letter is a formal document with a set structure. When writing to companies within the united states use the american date format. Although email has taken over as the most common form.